Updated: August 27, 2026
Choosing the perfect wedding venue is an exciting step in your planning process. With so many factors to consider, like location, capacity, pricing, and all the little details that matter, it’s easy to feel overwhelmed by options. To make the process easier and more fun, we created a free Venue Comparison Spreadsheet, a customizable tool designed to help you evaluate venues side by side and confidently choose the one that fits your vision.
Download Your Free Venue Comparison Spreadsheet
Please click here to download your copy. You must be signed into your Google account to access it. After opening the file, select File → Make a copy to save it to your own Google Drive.
How the Spreadsheet Works
The spreadsheet is intentionally comprehensive, and you can tailor it to your wedding. If there’s something you don’t need, delete or hide it. Need additional items? You can easily add them. You’ll find five columns to compare venues, plus an additional tab for photos.
Here’s a quick walkthrough to help you get started:
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Enter your venue budget
Type your total venue budget into Cell E3.
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Enter your guest count
Add your expected guest count in Cell E5.
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Add your venue names and locations
- In Row 8, type the name of each venue you’re comparing.
- In Row 9, type the location of each venue.
- Fill in the details for each venue
Enter each venue’s details in its corresponding column—pricing, packages, services, restrictions, amenities, and anything else useful for comparison.
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Customize your comparison
Column A includes optional suggestions you may want to add depending on your ceremony and reception plans. Hide Column A anytime by clicking the + or – at the top of the column.
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Add more venues or categories as needed
Right‑click to Insert row or Insert column wherever you need additional space.
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Add comments or special notes
Use Row 101 under each venue to record notes, pros/cons, or reminders.
Important: If you add rows or columns, some formulas may need to be adjusted.
Using the Additional Venue Photos Tab
This tab allows you to visually compare venues by adding photos from tours or websites.
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Venue names and locations auto‑populate
Rows 12 and 13 pull directly from the Venue Comparison tab. If you need to update them, you can type directly into the cells or paste new information.
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Add photos for each venue
Insert images by selecting: Insert → Image → Image in cell, then choose your photo.
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Use the pre‑made image blocks
We’ve created consistent image blocks to keep everything aligned. If you need more, highlight the last two rows, right‑click, and Copy → Paste as many as needed.
More Wedding Planning Tools
The Venue Comparison Spreadsheet is part of our Wedding Planning Tools Series. You can find lots of wedding planning resources to help you with your wedding planning over at https://happilyconnected.com/category/wedding-planning-tools/.
Visiting Venues or Still Searching for “The One”?
Visiting venues and not sure what questions to ask? Check out our blog on Questions to Ask A Wedding Venue Before Booking.
Still searching for the perfect place to say, “I do”? Browse the incredible wedding venues and talented vendors featured on Happily Connected; your dream team might be just a click away.
Feel free to email us at [email protected] if you have any questions. Please put Planning Tools in the subject line to help prevent your email from going into our spam folder.
Happy Planning!