Booking the right live musician or band for your wedding can take your celebration to the next level, but it’s important to ensure that the act you choose aligns with your vision for the day. To help you make an informed decision, here are 24 essential questions to ask before you hire a musician or band for your wedding, covering everything from performance style to logistics.
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Are you available on my wedding date?
This should be your first question to ensure the musician or band you’re considering is available on your big day. Popular wedding musicians often book months in advance, so it’s important to secure their services early.
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What experience do you have performing at weddings?
Professional wedding musicians are experienced in tailoring their performances to the atmosphere and needs of a wedding. Ask about their past wedding gigs to ensure they understand how to adapt their music and presentation for such a special occasion.
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Can you provide samples of your live performances?
It’s essential to see and hear the musician or band in action. Request video recordings or even live links of their performances at weddings or other events.
Greg Oliveras Guitarist & Vocalist
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How do you make sure your volume is the right level?
A pro will propose getting to the space before guests arrive to do a “sound check”, during which they’ll make noise for a few minutes and ensure that volumes and mix are appropriate for the space, ambiance, and number of guests. Someone with less experience will not do this sound check and simply wing it during the performance, which can lead to your musician tweaking settings and making unappealing noises in front of your guests, which can be distracting and not especially entertaining!
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What is your setlist like?
Ask to see a sample setlist or discuss the genres and style of music they typically play. A seasoned performer will be adaptable, able to play multiple genres, and happy to customize the setlist based on your preferences.
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Can you accommodate specific song requests?
A pro will generally be able to say yes to this, provided 1) the song is not outside the musician’s area of expertise (e.g. asking a top 40 cover artist to play a jazz or classical standard), and 2) you’ve given ample notice. In fact, assuming you’re booking a wedding musician at least a month in advance, it is reasonable to expect the musician can learn 3-4 custom song requests to ensure your day is extra special! Also, don’t hesitate to ask the musician, or perhaps the singer if working with a band, for a recorded sample of a song you’re hoping to hear. This is a great way to ensure that the musician has the right style and level of talent to live up to your wedding day expectations!
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Do you take breaks during your performance?
A pro will be upfront about this, if they feel breaks are needed. Longer sets can be taxing physically, so it’s not uncommon for a musician to need a break to ensure he or she can sustain a quality performance. But it’s important to know this in advance so you can work out a plan with the musician to ensure there is music playing during these breaks. Someone with less experience may not mention this up front, which could lead to your guests unexpectedly being without music.
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How long do you typically perform for?
Clarify the duration of the performance. Some musicians offer flexible time slots, while others have set durations. Be sure their timing aligns with your event schedule.
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Do you have a backup plan in case of technical issues or emergencies?
Unforeseen problems like equipment malfunctions or illness can arise. A professional musician will have a backup plan in place—whether it’s backup equipment or a substitute performer—so your wedding music won’t be interrupted.
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What equipment do you bring with you?
A professional musician or band should bring all necessary equipment, including instruments, microphones, speakers, and lighting if applicable. Ensure that everything is included in the price and that it’s suitable for the venue size.
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Do you have insurance?
Many venues require performers to carry liability insurance. Ensure your musician or band is fully insured to avoid any last-minute complications.
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Are you able to perform outdoors?
Outdoor weddings are popular, but outdoor performances come with their own set of challenges, such as weather, acoustics, and power sources. Ask if the musician is comfortable performing outdoors and whether they have the necessary equipment for these conditions.
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Do you offer MC services?
Some bands or musicians also serve as event hosts, making announcements throughout the day. If you need someone to act as an MC for your ceremony or reception, ask if they offer these services.
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How do you dress for weddings?
Discuss dress code expectations with the musician. Professionals will dress in a way that aligns with the formality of your wedding, whether it’s formal, semi-formal, or casual.
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Can you perform for both the ceremony and the reception?
If you’re looking for live music throughout your wedding, ask if they can provide both ceremony and reception music. Many musicians offer packages that cover the entire event, from walking down the aisle to dancing the night away.
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What’s the pricing structure?
Make sure to ask about the total cost, and clarify if there are any additional fees for travel, extended hours, or special requests. Getting a clear picture of the costs upfront can help avoid misunderstandings.
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Do you require a deposit?
Most musicians or bands will require a deposit to secure your booking. Make sure you understand the deposit amount, refund policy, and payment schedule.
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Do you offer solo and group performance options?
Some musicians perform solo while others perform in bands or ensembles. If you’re interested in a particular arrangement, be sure to clarify this up front.
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How early should we book you?
Popular musicians and bands can get booked well in advance, especially during wedding season. Ask how early they typically book and whether you need to secure their services sooner rather than later.
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Do you have a performance agreement or contract?
Ensure that everything you’ve discussed is documented in a formal contract. This should include the performance details, setlist, pricing, and any other important information related to your event.
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How do you ensure a seamless experience for our guests?
A professional musician will understand the importance of creating a smooth, enjoyable atmosphere. They should be flexible with the timing, interact well with your wedding coordinator or DJ, and respond to the energy of the crowd to keep your guests engaged.
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Do you have a plan for bad weather if performing outdoors?
If you are planning an outdoor ceremony or reception, ask the musician what contingency plans they have in place in case of bad weather. Professionals will often have a backup indoor space or an understanding of how to handle weather challenges.
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How much space do you need for your setup?
The size of the space needed for musicians or bands can vary, so be sure to ask about their requirements. This will help you determine if your venue has adequate space for the performer(s) and their equipment.
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Will you need any special accommodations?
Some musicians may need access to a dressing room, particular food, or special technical needs like electricity or specific lighting. Asking this question ahead of time will ensure there are no surprises on your big day.
Hiring the right live musician or band can elevate your wedding day, but taking the time to ask these questions will help ensure everything runs smoothly. A professional will provide not only a memorable performance but also a stress-free experience that lets you focus on celebrating your special day!